Specialist Recruitment Based in Luxembourg

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Receptionist/Administrative Assistant fluent in German and English

Reference: VAC-85
Sectors: Trust & Corporate Services, Banking and Financial Services
Salary: Salary negotiable
Contract Type: Permanent

We are looking for a candidate to fill a permanent role as Receptionist/Administrative Assistant in a well-known Trust firm in Luxembourg. The successful candidate must be fluent in German and English, highly organised and competent in Microsoft Office.

Key responsibilities:

  • Manage and control the stationary stocks.
  • Open, frank and distribute both incoming and outgoing mail, including couriers.
  • Maintain kitchen stocks and general housekeeping.
  • Liaise with appropriate personnel regarding deliveries in to office and tradesmen.
  • Arrange for quotations to be prepared and travel to be booked for all Luxembourg employees.
  • Provide support to the Directors with expenses and invoice management.
  • Administration of Health and Safety locally.
  • Organising meeting room bookings and setting up/clearing of rooms.
  • Provision of in house catering as required.
  • Maintain weekly availability and absence reports and distribute as necessary.
  • Answering calls to the switchboard in a swift and efficient manner and directing to the appropriate member of staff.
  • Welcoming clients and guests to the office in a polite and professional manner.

 

An attractive salary package will be offered to the successful candidate.

To be considered for this role, please send your CV at claudia@redbridgerecuitment.com